07 July 2020

Minutes of the remote meeting held on Tuesday 07 July 2020 at 7.30pm

1.             Apologies for absence

Apologies:  There were no apologies received

Present:  Cllrs Edwards, Bowles, Wrisdale, Featherstone, Seymour, Pickett and Danby (Chairman)

2.             To receive reports from representatives on outside bodies

The PCSO reported incidents from 09 June to 07 July, by email:
i.                    3 incidents of anti-social behaviour at Bull Drove, Main Road and Church End

ii.                  1 concern for safety at Church End

iii.                1 traffic collision at Main Road

iv.                1 incident of violence at Church Close

v.                  2 incidents of fraud/forgery at Ivery Lane and at Church Lane

vi.                1 burglary at Main Road

vii.              2 suspicious circumstances at Mill Lane and at Church Close

The Borough Councillors were not present

The County Councillor was not present.

3.       To receive declarations of interest in accordance with the Localism Act 2011

There were no declarations of interest.

4.       Notes of the remote meeting held on 09 June to be signed as the minutes

The notes, previously circulated, were approved as the minutes, they will be signed by the Chairman in due course.

5.       Clerk’s report

a.      LCC have now set up the new websites for parishes and have given access details to the Clerk to transfer everything from the old website to the new website.  This work is very time consuming and beyond the IT knowledge of the Clerk.  When the new website is complete it will be within the remit of the Clerk to keep it up to date.

b.      Following discussion it was agreed to pay Intellitech Services Ltd £250.00 to do the transfer work.

c.      Some of the minutes, around 200 pages, are ready for binding, it was resolved to get this work done.

6.       To receive report from the Chairman  

a.      The grass has been cut and baled at the orchard.

b.      Cllr Seymour will strim around the trees.

c.      The trees do not seem to have much fruit on, and some have not at all.

7.       Finance report


a.     To approve the following payments:


Salaries (June)                                                                         389.32

K & P Services (Handyman)                                                    120.00          

E L Arnold (July magazine)                                                        20.00

E L Arnold (Wilko – white paper)                                                29.50

E L Arnold (Zoom Licence – 1 month)                                       14.39

ICO (paid by direct debit)                                                            35.00

Paul Greenhough (coloured paper)                                            25.16

Evelyn Sands (internal audit)                                                   255.00

Evelyn Sands (PAYE)                                                                45.00

Bolingbroke Deanery (August/September magazine)             100.00

T J W Services (footpath cuts)                                                 462.00

Approved for August: 

Salaries                                                                                     389.32

K & P Services (Handyman)                                                    120.00

Malc Firth Landscapes (grass cuts)                                            TBA

Intellitech Services Ltd (website)                                              250.00

b.      Balances in bank at 15 June:  Current account      £7879.09, reconciled £7148.87

                                                          Deposit account  £27,114.63

                                                          Map account            £636.54

8.      Audit for the year ended 31 March 2020

a.         The audit has been returned by the internal auditor, there were no issues to report.

b.         A report has been received from the internal auditor.

c.         The Audit paperwork will be put on the new website and sent to the External Auditor.

9.      Recreation field

a.           Play Area – to re-open or not?

i.                    Paperwork regarding the opening of play areas, with details of cleaning the equipment and sanitising everything whilst expecting users to sanitise their hands regularly whilst in the play area, has been sent to all Councillors.

ii.                  Following discussion it was resolved that the play area remain locked.  Cycle locks have been purchased to lock the play area.

b.           Any other matters

i.                    Rubbish is being fly tipped at the recreation field recycling area, this is becoming a weekly occurrence.

ii.                 This will be reported to the Borough Council.

10.    To discuss the Draft Member Code Of Conduct

a.      All Councillors have a copy of the draft document.

b.     It was resolved that the document does not require any changes.

11.     Planning applications received

There were no planning applications to discuss.

12.    Planning decisions received from the Borough Council

Full planning permission has been received for:

B/20/0001       Mr D Woodcock         Change of use if restricted holiday accommodation to residential dwelling (class C3) at Toft Mill, Mill Lane           

13.    Highways:

To consider request to reduce speed limit at Lade Bank.
i.                    An email from a resident was outlined with regard to the speed and amount of traffic using Lade Bank.

ii.                  The volume of traffic has been increased while works have been carried out at Station Road, Eastville.

iii.                It was resolved to ask LCC to consider some signs for the uneven surface and an advisory 40mph speed limit.

Update regarding the drain covers at Main Road
i.                    A works order has been submitted to repair the kerb inlet gully at Main Road opposite the junction of Gowt Bank.

ii.                  A works order has been submitted to repair the gulley on the corner, at Main Road by Jubilee House.

iii.                The Anglian Water drain covers in the Main Road are generally in good condition and will not, at this time, be reported by LCC to Anglian Water for repair.

14.   Any other business – matters for next agenda

Cllr Bowles reported that the Parish Hall Committee are in need of a Booking Clerk and a Secretary.  If the positions are not filled then the hall may close.  The Chairman of the Parish Hall Committee will take advice from Community Lincs and report further when guidelines regarding the pandemic allow.

8.00pm  Cllr Ashton arrived

Borough Cllr Ashton reported on the decision of the Borough Council to join Executive positions with ELDC.  This will not affect the day to day running of either Council and no one has become unemployed following this decision.

15.   Date and time of next meeting

The next meeting will be a remote meeting to be held on 01 September 2020 at 7.30pm






There being no other business the meeting closed at 8.15pm