August 2026 Minutes - HR Committee DRAFT
Minutes of the meeting of Wrangle Parish Council HR Committee held on Tuesday 4th August 2026 at 7:00pm at Wrangle Parish Hall.
Present: Cllrs D Dickason (Chair) and C Law.
Absent with apologies: Cllr S Seymour.
Absent without apologies: None.
Also Present: Parish Clerk - R Herberts.
Public Forum
No members of the public were present.
7:00pm – The Public Forum was closed and the HR Committee meeting commenced.
HR/1/8/26 To receive and accept apologies and approve reasons for absence
Resolved: To accept and approve the reasons for absence from Cllr Seymour.
HR/2/8/26 To receive declarations of interest under the Localism Act 2011 and consider any requests for dispensations
No declarations of interest were received.
HR/3/8/26 To note the Terms of Reference of the Human Resources Committee and confirm reporting arrangements to Full Council
The Committee reviewed the arrangements for HR Committee meetings and reporting to Full Council.
Resolved: That full staff appraisals would be undertaken in April each year, with a mid-year appraisal/review and pay review taking place in October.
It was agreed that the HR Committee would report its decisions and recommendations to the next Full Council meeting. Where staffing matters required confidentiality, the HR Committee's report would be considered in closed session.
HR/4/8/26 Review of Internal Audit HR recommendations and agree action plan:
- Right to work checks
The Clerk's passport was checked and a copy retained on file. The right to work verification form was completed and signed by Cllr Law.
- Written statement of particulars/contracts
The Clerk's contract was reviewed and confirmed to be in place.
- Amendments to contracts
The Committee agreed that, where amendments are made to the Clerk's contract in future, an additional amendment page will be prepared setting out the changes. This will be signed by the HR Committee and the employee.
Action: An amendment page will be prepared to formally record the previous change to the Clerk's contracted hours.
- Payroll, PAYE, NI, pensions and The Pensions Regulator
The Committee noted that payroll, PAYE, National Insurance and pension matters are managed externally by Haines Watts.
The current pension position was discussed, including the Clerk's eligibility for automatic enrolment and the applicable pension thresholds.
HR/5/8/26 To agree a programme for the review and adoption of HR policies, with priority given to policies identified through the internal audit process
The Clerk's Display Screen Equipment assessment had been completed and reviewed by the HR Committee. No issues were identified.
Resolved: To note the completion and review of the Clerk's Display Screen Equipment assessment.
Resolved: To adopt the Disciplinary Policy and Grievance Policy.
The Sickness Policy required further research before it could be finalised.
Resolved: To defer consideration and adoption of the Sickness Policy until the next HR Committee meeting.
HR/6/8/26 To agree arrangements for the Clerk/RFO annual appraisal and performance review
Resolved: That the full annual appraisal and performance review would be undertaken in April each year, commencing in April 2027, with a mid-year review taking place in October each year, also commencing in 2027.
HR/7/8/26 Correspondence received, not covered on the agenda
No additional correspondence was received.
HR/8/8/26 Matters for next agenda
No additional matters were raised.
HR/9/8/26 Date of next meeting
The next meeting of the HR Committee will be held on Monday 5 April 2027 at 7:00pm.
HR/10/8/26 To resolve on whether the HR Committee will move into closed session to consider the following confidential staffing matters in accordance with the Public Bodies (Admission to Meetings) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage)
Resolved: To exclude the public and press and move into closed session to consider confidential staffing matters.
HR/11/8/26 Clerk/RFO annual appraisal and employment matters
The Clerk/RFO's annual appraisal and performance review was conducted by the HR Committee. The Committee confirmed that the review was positive.
Employment matters and the Clerk's ongoing professional development were discussed, including training and future development requirements.
Resolved: To note the outcome of the Clerk/RFO annual appraisal and performance review.
Action: The Clerk to explore opportunities for further professional development, in line with the approved training budget.
8:21pm – The meeting closed.